LMYA PARENT JOB DESCRIPTIONS - OPEN ROLES

OVERVIEW

The LMYA Dolphins Swim Team operates entirely on “Parent Power” with the exception of our top-notch coaching staff. The team can only function with the dedicated commitment and support of ALL our team parents. Parent jobs are a required part of the swim team commitment. The general expectations, duties, and credit for each job are outlined below; however, there may be other tasks that need to get done in order to support the team. Please be flexible!

 

 

AVAILABLE LEADERSHIP POSITIONS (email teamdirector@lmyaswim.com for more information)

Meet Director (2 people)

  • Coordinate meet details with team and host/visiting team (date, time, location, number of workers, meet entry deadlines)

  • Attend assigned meets and act as overall LMYA contact.  For home meets, ensure all jobs are properly executed:  set up, desk, shepherds, head timer.  For away meets, ensure parent workers are present and jobs are done

  • Coordinates all meet entries/files and meet entry electronic files. 

  • Ensure lane slips have been printed and organized (in conjunction with desk team)

  • Ensure meet information is communicated to team: meet entry deadlines, meet sheet information, results posted by coordinating with website/communications coordinator

  • Report any issues to key personnel (i.e worker no-shows)

Desk Team Lead

  • Coordinate systems aspects of the desk set up, operation and take down during home meets. 

  • Oversee and work the desk at all home meets 

  • Ensures all desk equipment, sound and timing systems are running properly

Head Stroke & Turn

  • Oversee stroke and turn team, ensure training meets Conference and County standards, schedule stroke and turn coverage for all meets, work S&T rotation

  • Staff stroke & turn team, ensure S&T team receives proper training and coordinate S&T scheduling for meets

  • Confirm stroke and turn staff prior to each meet

Head Timer

  • Oversee timers for all home meets: ensure timers are in their seats 15 minutes before meet start for time check

  • Ensure all timers understand timing responsibilities

  • Keep time for all races (using 2 stop watches) as a back up for lane timers

  • Oversee timer teams for all home meets

Set-up/Take-Down Lead

  • Oversee set up and take down at all home meets – ensure team members know where things are stored, how things get set up, how they get taken down and where to store them until the next meet.

Starter/Announcer

  • Announcer and starter at all home meets.

  • Make welcome announcements, important meet announcements

  • Start each race (announce event, start race) – keep meet running, but ensure swimmers are at blocks ready for race (i.e. call out for missing swimmers or relay teams)

 

 

INDIVIDUAL TEAM JOBS

Stroke & Turn Officials

  • Part of trained team. Review swimmers for legal starts, turns, finishes, and stroke technique. Complete & file DQ slips. (email teamdirector@lmyaswim.com for more information, this is not available for sign-up through Team Unify)

Desk

  • Part of trained team to work desk at home meets to ensure data/results are properly captured by computer systems. 

Awards

  • Affix award labels to appropriate ribbons.  

  • Ribbon writers for away meets must stay to get ribbons from host team and distribute - must be distributed to family folders wiithin 48 hours of meet

  • Awards for home meets will obtain labels and ribbons at meet and will affix at home to distribute to family folders within 48 hours of each meet.

  • Update family folders for current team members

Shepherds

  • Part of trained team. Check in 8 & under swimmers at all meets, organize and escort swimmers to blocks including relays

Timers

  • Timers staff each lane to start and stop timing using plunger or stopwatch, record time on lane slip

  • Timers must stay until last event of the meet or until session has ended (for invitational meets)

Set-up/Take down

  • Arrive 1 hour before meets to set up desk, timer and concessions chairs, tables and tents. Set up timing system. 

  • Take down and properly store all equipment at conclusion of meet.  Typically takes about 1 hour after meet has concluded.

Concessions

  • Coordinate with concessions manager to set up and sell concessions during home swim meets.  Clean up, store everything at conclusion of meet.

  • Organized into early shift and late shift.  Early shift arrives early, sets up (start hot water, get drinks on ice, tables, tents, supplies, price lists, etc.) and works through shift end time.  Late shift starts a little later, works snack shack and cleans up at meet conclusion, breaks down snack shack – including dish-washing and returning.

  • See snack shack operations guide.